• Finance Operations Manager

    Requisition ID
  • Job Profile

    VistaJet, the first and only global aviation company, is looking for a Finance Operations Manager to lead our Accounts Payable and Credit Card Processing teams in Malta.  


    • Accounts Payable: responsible for: administering the centralised collection of all supplier invoices; ensuring that invoices from suppliers are adequately reviewed and approved before processing; adequately recording the costs in the accounting records of the company; reconciling accounts payable to supplier statements as necessary; and reporting on amounts to be paid to suppliers on a regular basis.
    • Credit Card Processing: responsible for: administering the company credit card accounts; reviewing all expenses incurred by the group on its credit card accounts against company expense policies; escalating any irregularities to the appropriate levels of management; and adequately recording such costs in the accounting records of the company.


    You will report directly to the Group Finance Director.

    Your Responsibilities

    • Ensuring the adequacy of resources in place to effectively carry out the above activities through effective recruitment, development, engagement and retention of employees within the respective teams in consultation with the Group Finance Director;
    • Overseeing the allocation of tasks to resources to resources as necessary to maximise the efficiency and effectiveness of the team;
    • Monitoring the performance of the team and its individual members and taking corrective action where necessary to ensure effective delivery of the team’s overall objectives;
    • Managing the overall cost of the respective teams including salary costs; travel expenditure; staff welfare; etc. within an allocated budget to be agreed from time to time with the Group Finance Director;
    • Ensuring that the knowledge and experience required to carry out the respective functions is adequately represented across the team to minimise dependency on individual team members and ensure continuity in the performance of the designated activities;
    • Acting as the go-to person for all the team members on relevant matters relating to billing; accounts receivable; accounts payable and credit card expenses by developing own knowledge of company’s business model, systems, policies and procedures, rules and relevant regulations;
    • Constantly reviewing business processes and suggesting improvements where necessary to continuously strive for improved efficiency throughout the organisation;
    • Preparing reports on matters relevant to the respective functions as may be required from time to time by the Group Finance Director or members of the Executive Committee;
    • Ensuring customer satisfaction in all aspects of the respective functions that impact the Group’s customers.

    Required Skills, Qualifications, and Experience

    • A determined and focussed agent for change. You are inquisitive and constantly seeking better ways of achieving your teams’ aims.  Ideally, you have proven experience of having successfully driven process improvements in previous roles;
    • Comfortable in anticipating the needs and aims of VistaJet’s management and able to communicate effectively and constructively. You need to be the “go-to” resource for senior management on all areas relating to Accounts Payable;
    • Experience of working with, managing and implementing Accounts Payable systems;
    • An experienced and emotionally intelligent team leader that can deliver on your day-to-day team management responsibilities, while simultaneously leading and motivating your team through change;
    • You enjoy working in a highly pressured, dynamic, entrepreneurial environment and keen to ‘muck in’ as required by a growing business.


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