• Front Office Administrator / Receptionist

    Requisition ID
  • Job Profile

    VistaJet, the world’s leading Global business aviation company, provides exceptional and unparalleled standards of quality, style and service. We offer outstanding opportunities to devoted people and prides itself in employing over 850 multinational dynamic individuals worldwide.


    We are currently looking for a Front Office Administrator to be the main point of contact for any visitors to our Malta Headquarters.

    Your Responsibilities


    The Front Office Administrator/Receptionist will be responsible for maintaining a 5-star Front of  House standard at all times by:


    • Acting as an ambassador for VistaJet and the main point of contact for any visitor to VistaJet.
    • Providing VIP treatment to exceed the expectations of all visitors and telephone or email enquiries.
    • Develop and maintain excellent relations with all visitors and employees.
    • Responding in a knowledgeable, professional and timely manner to all telephone and email enquiries.
    • Updating and Maintaining meeting room calendars and schedule meetings accordingly
    • Booking taxis and assisting with other visitor requests as required.
    • Arranging couriers and being responsible for the distribution of mail to departments.
    • Ensuring that the reception environment is well maintained, presentable and safe at all times.
    • Demonstrating a flexible approach in terms of operational requirements and supporting the Office Manager with additional tasks as required.
    • Provide ad-hoc administrative support to other departments as required.

    Required Skills, Qualifications, and Experience


    • At least 1 year experience in a high-end front-of-house or customer service role where you have demonstrated your ability to provide exceptionally high service to all visitors and colleagues alike.
    • Immaculate presentation and a professional manner at all times.
    • Clear communication skills, both written and verbally, with an excellent telephone manner.
    • Willingness to go the extra mile and carry out a variety of tasks as necessitated by a growing business.
    • A bright and bubbly personality who is able to work on their own initiative.
    • A calm attitude when working under pressure to deal with difficult situations or juggle tasks.
    • Excellent organisational skills, a keen eye for detail and the ability to manage their time effectively.
    • Computer literate with a working knowledge of MS Office.



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