Office & Facilities Manager

Vista Global integrates a unique portfolio of companies offering asset-light services to cover all key aspects of business aviation: guaranteed and On Demand global flight coverage; aircraft leasing and finance; and cutting-edge aviation technology.

We are currently looking for a proactive and independent Office & Facilities Manager, to join us in the Mayfair office. 

• Acting as an ambassador for Vista and the main point of contact for building related contractors.
• Maintaining an immaculate office consistent with Vista’s exacting standards, and ensuring each employee has a safe, comfortable and productive environment to work in.
• Oversee compliance of the hard and soft services, including but not limited to AC repairs/replacement, PPM (planned preventative maintenance), general maintenance and cleaning contract.
• Tendering out office contracts, choosing the supplier, negotiating the terms and the ongoing management of the contracts.
• Liaising with building management and being their main point of contact.
• Provide an annual office budget, and keep track of expenditure related to the office.
• Draw floor plans on Microsoft Visio for all new office spaces, keep the plans up to date following any furniture or construction changes in the building.
• Ensuring that the office is compliant with all local health & safety policies, procedures and documentation, undertaking an annual risk assessment and implementing any recommended changes.
• Available out of office hours for office related emergencies.
• Responsible for office security systems.
• Line Management of Hong Kong and Dubai Office Coordinators.

• 3+ years working in an office environment, ideally in a similar role.
• You will be able to work at a fast pace, sometimes under pressure, in order to manage a challenging workload for demanding clients.
• You will demonstrate prior experience and ability to work independently.
• Strong written and spoken English is essential when interacting with our building contractors.